• Open
  Educational resources can easily be published, curated and shared by educators worldwide. This means access to the best content for everyone, on multiple devices.
• Cost-effective
  High-quality resources are available globally and at the lowest costs.
• Collaborative
  Your students, teachers, parents – and even “digital pen pals” – will be engaged by and enjoy new opportunities to learn from each other.

• Briefing sheet
  The sheet offers a printable overview of getting education online.
• Case studies
  Highlight the impact Google for Education has made for schools in your region.

• Technical readiness
  The school engagement due diligence form is a questionnaire that will help you assess the current status of your school’s Internet access. This document captures the decision-making process, information about all of your users, the status of your existing infrastructure, and your future plans for infrastructure augmentation.
• Staff readiness
  Are your teachers excited about improving learning with technology and access? This Hopes and Fears activity from Richland Two School District is a good model for a survey you could send to your staff to gauge how they are feeling, and whether they foresee any challenges with the deployment of a technology solution.

• Project plan samples
  These templates will help you define, plan, and manage your digital transformation, from start to finish.

• Check for existing NRENs in your country that you can leverage.
• Consult with your partners to select the best technologies and equipment for your needs.

• Bandwidth management
  Depending on your needs and network capacity, you can set caps and rules to allocate the best levels for students and teachers (e.g., to allow for email capability, video streaming, or live classroom collaboration).
  
  To determine the minimum bandwidth needed, refer to the Education – access infrastructure guide
• Network access and control
  As much as possible, endeavor to balance a strong method of authentication setting that protects the network with a convenient, user-friendly interface to get online.
  
  Review (and remove) any potential restrictions to the physical access of your computer labs, thereby ensuring that your school can offer an optimal experience to students and teachers alike.
• Network monitoring
  Freeware tools, such as Cacti and SmokePing MRTG, can be used for network visibility, and to notify your IT admins if problems arise with any networking equipment. This will ensure a quality experience for all users. Implement LAN and WiFi solutions to promote online learning anytime, anywhere

• The decision maker
  The decision maker provides high-level support, guidance, and sign-off on key decisions and major purchases for your school. This is typically your IT director, your school’s president, or the leader of a sponsoring institution.
• The budget holder
  The budget holder is an internal or external financial sponsor of the project.
• Administrators
  Administrators are typically members of your school’s ICT department, and are responsible for managing your solution once it’s been deployed.
• Advocates
  Advocates will mostly be your teachers and staff, but may include some students. They will own the process of helping new users adopt the solution, and integrate it into their daily activities. Advocates also will be responsible for conducting user training.

• Project Manager
  Project Manager manages the stakeholders and oversees the project from start to finish.
• Change Manager
  Change Manager drives adoption within the organization.
• Access Partners
  Access Partners install or upgrade infrastructure to provide Internet access for schools, and help manage their bandwidth and WiFi efficiently. They also provide LAN and WiFi expertise to help clients get the most from their wireless networks. Access partners may include ISPs when schools need a “last-mile” bandwidth setup.
• Tools Partners
  Tools Partners help schools with the deployment of web tools. Apps deployment specialists – typically experienced IT service companies – assist with the initial diagnostic evaluation, manage the setup of Apps and the transition process, and then provide ongoing support.
• Skills Partners
  Skills Partners provide training in online skills and Google for Education tools. Additionally, they develop a customized professional development plan to meet your school’s needs.

• Understand the skills and qualifications you need for your deployment team
  Guide to onboarding partners – Here you’ll find helpful tips on how to bring Google for Education partners onboard.
• Carefully assess the capabilities of potential candidates
  Partner criteria assessment form template – You can use this sample form to determine if your prospective partner has the capabilities needed to provide your solution.
• Sign off on the specific services the partner will provide
  Sample SOW for G Suite deployment services – This sample Statement of Work clearly defines the scope of work, and what your expectations are for your partners.

• Deploy web tools in phases
  You don’t have to dive into the deep end immediately; it’s easiest (and wisest) to plan your digital deployment in smaller, more manageable steps. For more information, refer to the technical transition guide
• Set up a portal for distributing accounts/password
  The distribution of accounts/passwords should be automated and seamless. Many schools create a portal where users can quickly and easily sign up for an Apps account and receive a temporary password.
• Develop an automated password reset policy
  Users – especially overworked, stressed-out students – can (and do) forget their passwords. The simplest solution is to have all users provide a password recovery email and phone number during the initial activation of their account, so that password reset requests need not be directed to a helpdesk. You can further reduce your helpdesk’s workload by routing the password retrieval process through the portal set up to distribute accounts and passwords (described above).

• In Bangkok, Thailand, Mattayomwatnairong Schools adopted G Suite for Education to enable web-based learning for their K-12 students. As a result, students were able to continue their education with fewer disruptions, even when schools were closed during such crisis situations as floods or protests. Watch video
• The Municipality of Vicente López (MVL) is a school district in Buenos Aires, Argentina that provides educational instruction to more than 3,600 students. Prior to adopting a web-based solution, access to content was restricted to on-site computer labs. But now with G Suite, students and teachers can access content anywhere, on any device, enabling them to become active content consumers (and producers). The improved quality of instructional content – combined with more channels for collaboration – engages students, facilitates self-directed study, and makes students more receptive to feedback from their teachers and classmates. Watch video
• At India’s Birla Institute of Technology and Science (BITS) in Pilani, administrators observed several immediate benefits following the university-wide deployment of G Suite. Their old server had limited storage capacity, which frequently caused emails to bounce back and made communication difficult. But post-deployment of Apps, the university’s enhanced storage capabilities enabled increased academic collaboration while delivering savings in both capital and operational expenditures. University users – especially off-campus students – have benefited from using Apps to facilitate collaboration, particularly the tools that allow them to share video files, record lectures, and present slides. Read case study (PDF)
• Petra Christian University in Indonesia reduced time and money spent on valuable IT resources with a stable communication platform: G Suite. Their legacy server-based systems had been costly, insecure, and unstable. With every power outage, the on-premise mail servers crashed and required excessive maintenance. Now these resources are deployed by developing internal apps that will continue to improve education at Petra. Read case study (PDF)

For more information on deploying G Suite for Education, refer to the G Suite for Education deployment guide – a step-by-step outline for completing the technical aspects of your deployment. This guide also includes relevant help-center articles and videos.

• Université Cadi Ayyad, Morocco, deployed G Suite accounts as their main authentication platform. Students and staff use their Google accounts to access the Internet over the university WiFi. They also use their accounts to access the university intranet, which was built using Google sites and G Suite scripts. Now students can easily access course material, request transcripts, receive their grades, and log onto the university’s eLearning platform.
• Jomo Kenyatta University of Agriculture and Technology (JKUAT), Kenya, transformed their university services by using Mail, Calendar and Drive to post lecture schedules, course materials, tutorials and research. They also managed user requests and authorizations with Google Forms. Read case study (PDF)
• Ladoke Akintola University of Technology, Nigeria, streamlined all administrative tasks, including payroll, course registration, and the delivery of test results with Apps. Additionally, the university transitioned to a “paperless administration” model, in which all operations, activities and outputs are now completely digital. Online learning is now possible as well through Apps integration. Read case study (PDF)

Our process integration with G Suite for Education document outlines other ways in which Apps have been used successfully. For custom integration of your solution with our APIs, please visit the G Suite API website.

• Administrators
  Administrators should be actively involved in the initial setup of the web tools, so they’ll have the ability to troubleshoot any problems that may arise. Once the solution has been deployed, this group should receive training on provisioning and managing accounts. Visit the G Suite Support Site for more details.
• Users/trainers
  Users/Trainers will build excitement by demonstrating how the products can be used (and the advantages of doing so). As dedicated trainers, they will drive the adoption of the new solution. Check out the Google for Education Learning Center for training resources.
• All other constituents
  All Other Constituents can be ready to offer training on basic web skills as needed with Google Web Academy, a program that provides educational resources and certifications to students and professionals.

To find a certified trainer for in-person training, visit the Education Trainer Directory. To learn how to become a Google Educator and/or Education Trainer, visit the Learning Center.

• Hosting a rollout event
  Many schools that launched G Suite for Education have hosted a “Go Google” event. Designed to encourage student sign-ups and continued use, the itinerary consists of discussions highlighting why the school decided to go Google, and the benefits the school expects to see post-transition.
  
  To get you started, here’s a sample schedule of an event.
• Promoting the change through various school communication channels, such as press releases and email blasts.

Visit our change management guide for logos and communication templates to help promote Google on your campus, and throughout your community.

• Identifying new ways to integrate web-based tools into your school’s systems, both to maintain momentum and to maximize benefits:
  
  • Tailor KPIs to your school’s specific requirements and goals
  • Continually monitor usage
  • Conduct ongoing trainings for your IT team, staff, faculty and students
  • Ensure that users can find and track local content online
• Creating user communities and forums for peer-to-peer learning and skills exchange:
  
  • Host offline community events for neighboring schools, parents, and others to understand the benefits of web-based education, and acquire some of the basic skills
  • Build online forums for sharing and discussions
  • Identify community channels and resources to increase web-tool adoption, and grow the Google for Education community. Learn more about Google for Education’s community programs at: edu.google.com/resources/programs/
• Monitoring performance to ensure long-term success:
  
  • To increase usage frequency, determine your percentage of active users.
  • For G Suite, look at the total number of Apps licenses vs. the number of 30-day active Apps licenses. An analysis is available on the “user behavior reports” of the admin console dashboard.
  • Carefully assess the impact of your online tools on exam results and overall academic success. And again – be sure to share the good word!